Accounts Payable - Handles the
paying of all invoices. Requests for travel reimbursement are handled in
this area and reimbursement checks are cut bi-monthly.
Accounts Receivable - All
consumer payments are posted daily and other payments are posted upon
receipt of remittance.
Billing - Responsible for
processing monthly consumer statements. All Medicaid, Medicare, and
standard insurance bills are filed for appropriate reimbursement.
Budgeting - The budgeting process
gives each LMCS department a tool for managing its allocated revenue with
which to find service activities. Monthly budgets will indicate actual
expenditures compared to budgeted expenditure levels for the month and
year-to-date. This tool provides a cost/service performance measure to
assist departments in providing more services per unit of cost.
Cash Collections - Each site is
responsible for collecting all applicable fees on a daily basis. All
incoming monies are routed to accounts receivable from all sites then
deposited into bank accounts and posted.
Inventory - A listing of inventory for
all agency sites is kept and reported to Atlanta DHR Inventory Unit.
Equipment destruction and surplus is done for each site as needed.
Payroll - Staff are paid semi-monthly
on the 15th and the last working day of the month. Hourly/part time staff
are paid on a two-week lag.
Purchasing and Facilities
- Purchasing
procures all supplies and materials with the exception of automotive
parts-maintenance. The Facilities Manager coordinates repairs with
landlords, utility companies, or private enterprise as applicable.
Management Information System (MIS) -
The MIS department develops, implements, and maintains the hardware and
software of the agency's computer system. The computer system contains
the Financial, Clinical, and Communications systems that are used by the
agency to provide services efficiently. The MIS department also
recommends and maintains the agency's personal computer systems' hardware
and software.
