Business Office

The Financial Section of the agency handles the purchasing of goods and services, budgeting and cost controls, payment of agency obligations, payroll, billing for services provided by the agency to consumers, receipt of payments for services rendered, inventory of equipment, and other miscellaneous activities relating to the financial actions of the agency.

Accounts Payable - Handles the paying of all invoices. Requests for travel reimbursement are handled in this area and reimbursement checks are cut bimonthly.

Accounts Receivable - All consumer payments are posted daily and other payments are posted upon receipt of remittance.

Billing - Responsible for processing monthly consumer statements. All Medicaid, Medicare, and standard insurance bills are filed for appropriate reimbursement.

Budgeting - The budgeting process gives each LMCS department a tool for managing its allocated revenue with which to find service activities. Monthly budgets will indicate actual expenditures compared to budgeted expenditure levels for the month and year-to-date. This tool provides a cost/service performance measure to assist departments in providing more services per unit of cost.

Cash Collections - Each site is responsible for collecting all applicable fees on a daily basis. All incoming monies are routed to accounts receivable from all sites then deposited into bank accounts and posted.

Inventory - A listing of inventory for all agency sites is kept and reported to Atlanta DHR Inventory Unit. Equipment destruction and surplus is done for each site as needed.

Payroll - Staff are paid semi-monthly on the 15th and the last working day of the month. Hourly/part time staff are paid on a two-week lag.

Purchasing and Facilities - Purchasing procures all supplies and materials with the exception of automotive parts-maintenance. The Facilities Manager coordinates repairs with landlords, utility companies, or private enterprise as applicable.

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	Business Office The Financial Section of the agency handles the purchasing of goods and services, budgeting and cost controls, payment of agency obligations, payroll, billing for services provided by the agency to consumers, receipt of payments for services rendered, inventory of equipment, and other miscellaneous activities relating to the financial actions of the agency. Accounts Payable - Handles the paying of all invoices. Requests for travel reimbursement are handled in this area and reimbursement checks are cut bimonthly. Accounts Receivable - All consumer payments are posted daily and other payments are posted upon receipt of remittance. Billing - Responsible for processing monthly consumer statements. All Medicaid, Medicare, and standard insurance bills are filed for appropriate reimbursement. Budgeting - The budgeting process gives each LMCS department a tool for managing its allocated revenue with which to find service activities. Monthly budgets will indicate actual expenditures compared to budgeted expenditure levels for the month and year-to-date. This tool provides a cost/service performance measure to assist departments in providing more services per unit of cost. Cash Collections - Each site is responsible for collecting all applicable fees on a daily basis. All incoming monies are routed to accounts receivable from all sites then deposited into bank accounts and posted. Inventory - A listing of inventory for all agency sites is kept and reported to Atlanta DHR Inventory Unit. Equipment destruction and surplus is done for each site as needed. Payroll - Staff are paid semi-monthly on the 15th and the last working day of the month. Hourly/part time staff are paid on a two-week lag. Purchasing and Facilities - Purchasing procures all supplies and materials with the exception of automotive parts-maintenance. The Facilities Manager coordinates repairs with landlords, utility companies, or private enterprise as applicable.
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